Opportunities

POSITION DESCRIPTION 

JOB TITLE: EXECUTIVE DIRECTOR 

JOB SUMMARY: 

The Executive Director reports to the Drug Free Marion County (DFMC) Board of Directors and is responsible for the overall operations of the DFMC agency. Responsibilities include development and implementation of the vision and mission of DFMC, community and agency strategic planning, coalition building including a wide variety of community perspectives and cultures, day to day administrative and financial management, personnel management, and representing DFMC to the community at large in a positive and effective manner to enhance the role of DFMC in Marion County and the greater Indianapolis area. 

ESSENTIAL JOB FUNCTIONS: 

• Works collaboratively with DFMC board members to execute the mission, vision and values of DFMC. 
• Oversees and directs the daily administrative and programming operation of DFMC. 
• Serves as the Coordinator of the Local Coordinating Council (LCC) for Marion County Indiana. Creates and fosters coalition participation from a wide variety of partner agencies and other coalitions. 
• Directs and coordinates the planning process for LCC Comprehensive Community Plan requiring the solicitation of community member planning teams from prevention, treatment and law enforcement agencies. Ensures that each team creates problem statements, corresponding data, goals and objectives. Finalizes the plan for presentation to the DFMC Board and Indiana Criminal Justice Institute. 
• Directs the annual grant solicitation and review process from start to finish with recommendations for applicant approvals to the DFMC Board, Indiana Criminal Justice Institute and Indianapolis City County Council. 
• Ensures that all grant program proposals align with DFMC and LCC funding guidelines and meet the needs of the overall LCC Comprehensive Community Plan. 
• Actively pursues opinions and feedback from members of culturally diverse communities to ensure DFMC represents the entirety of the Marion Co. community. 
• Establishes a system for determining grant recipient performance expectations, review processes and procedures. 
• Coordinates the strategic planning process in conjunction with the DFMC Board. Provides input to DFMC Board for inclusion of external representatives to participate in the strategic planning process. Following approval of the strategic plan ensures the goals and objectives of the plan are carried out, giving regular and ongoing feedback to the DFMC Board. 
• Oversees all aspects of personnel management for DFMC staff, interns, and volunteers to include solicitation of applicants, interview and selection of qualified applicants, hiring, orienting, 

training and monitoring staff performance per personnel policies of DFMC. Takes corrective action according to the progressive disciplinary process. 

• Oversees all aspects of financial management of DFMC in conjunction with the DFMC Treasurer and bookkeeper, according to standard accounting practices. Approve payroll activities, establishes budgets, monitors cash flow, defines financial practices and procedures for all daily monetary transactions, approves expenditures and ensures timely payments, reviews and signs financial contracts according to DFMC fiscal policies. Provide documentation of approved expenses for payment to bookkeeper on a regular basis. 
• Serves as the face and voice of DFMC. Creates and presents a positive and collaborative presence to all agency partners, governmental agencies, donors and funders, coalitions and collaborating organizations, general public and all sources of media. 
• Develops and implements plans for securing additional funding from grants, fundraising activities, donors, and other potential public and private supports. 
• Oversee and coordinate all public events, meetings, fundraising activities, presentations, educational offerings, celebrations, etc. Establish and oversee all planning teams and committees to ensure successful events. 
• Create and submit quarterly LCC progress reports to Indiana Criminal Justice Institute, and other reports as required to any partner agency, board, etc. 
• Establishes a system of data collection and evaluative processes. Oversees the collection of data and presents the data in an understandable format. 
• Actively pursues opportunities to promote DMFC in the community by participating in community events, conferences, workshops, fairs, etc. 

ASSOCIATED JOB FUNCTIONS: 

• Interviews and screens potential board candidates for submission to the DFMC Board for approval. 
• Create and provide new board member orientation for all new board members in conjunction with a member of board leadership. 
• Attract and solicit volunteers to assist with DFMC goals, objectives and activities. 
• Provides data and financial records for a variety of audits and evaluations. 
• Oversees maintenance of the physical plant of the DFMC facility. 
• Ensures a stock of educational and promotional materials for distribution at events. 

JOB REQUIREMENTS: 

• Must have a minimum of a bachelor’s degree in human service (social work, psychology, health care, etc.) or business-related field. Master’s degree is preferred. Multiple years of not-for-profit management may substitute for the Master’s Degree. 
• 3 to 5 years demonstrated experience in administrative operations and management. 
• Demonstrated experience in human resource management, grant writing, grant management, and fundraising preferred. 

SKILLS AND ABILITIES: 

• Demonstrated knowledge of individual and community dynamics and consequences of alcohol, tobacco, and other drug use, and evidence-based methodologies employed in effective prevention, intervention, and treatment responses. 
• Must possess a wide variety of effective communications skills verbally and in writing to reach a broad range of audiences. Ability to effectively speak at large meetings, conferences, etc. when giving public presentations. 
• Experience and practical application of useful skills in office automation, word processing, and office management tools. 
• Demonstrated experience in standard financial management and accounting practices, including budget preparation and monitoring to ensure expenditures remain within acceptable parameters. 
• Demonstrated experience in all aspects of human resource management including knowledge of 
• applicable employment laws and practices. 
• Ability to research, initiate, compose, and create a variety of educational materials, presentations, slide shows, etc., using a variety of mediums. 

PHYSICAL EFFORT REQUIRED: 

• Work activities take place in a typical office environment requiring minimal physical effort. 
• May be required to lift boxes or move typical office furniture within office facility.